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Billing Expert

Description

Akindra Talents (member of the Belgian Brainbridge Group) is a Romania based IT workforce company providing flexible (IT) Staffing solutions and support to global customers. At Akindra Talents (based in the heart of Transylvania - Romania) we focus on connecting talents to our customers all over Europe; we build and manage remote (operational) support- and development teams; and we support our (freelance) collaborators during their journey.

The Brainbridge Group (Belgium) has specialized in the secondment of IT, technical and nursing staff since its establishment in 1998. In addition, Brainbridge offers solutions for the management of external staff in the form of contract management, brokering and managed services. From its head office in Antwerp, it serves clients in the Netherlands, Belgium and Germany. In recent years, Brainbridge has experienced strong growth through diversification and market development.

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​Mission

As a Billing Executive you fulfill a key role in our billing process. You are responsible for the correct follow-up of incoming invoices and timesheets (for both freelancers and suppliers). Based on this incoming information you will prepare the sales invoices. In addition, you will also act as a backup for your (international) colleagues.

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This (hybrid) role is based in Cluj-Napoca where you will be a part of our international team.
 

​Responsibilities

  • You will be responsible for requesting and following up timesheets and incoming invoices.

    • Management of one or more shared mailboxes where invoices or other questions from suppliers and/or freelancers (subcontractors) come in.

    • Processing and Registration of timesheets and incoming invoices.

    • Approving incoming invoices from freelancers (subcontractors) and matching the incoming invoices with the approved timesheets and/or amounts as confirmed by the business/ agreement.

    • Follow up and communication with suppliers / freelancers (subcontractors) about their invoices, problems, or questions regarding payments.

    • Follow up -using the correct rejection process- of non-correctly drawn up invoices.

    • Sending out reminders to suppliers / freelancers about their incoming invoices.

  • You will be responsible for preparing sales invoices.

    • Creation of outgoing invoices (in Dynamics 365 Business Central) based on timesheets and contracts (assignments).

    • Linking the approved timesheets, expense notes (and any other client requested information) to the sales invoices.

    • Sending out the sales invoices using the correct client processes.

  • Support and administration for pre-invoicing activities.

    • Processing incoming (timesheet) data in CSV or Excel in a certain type of upload format.

    • Create reports based on (non-)submitted timesheets in various VMS platforms (Connecting Expertise & SAP Fieldglass).

    • Self-billing process follow-up and administration of the self-billing platform.

  • Customers / Suppliers

    • Follow-up on outstanding issues and (late) payments.

    • Follow up and process incoming issues.

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Skills / Requirements

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For this challenge we are looking for someone who is interested in and fascinated by the billing process

  • You have 3-5 years of experience in a similar position.

  • You are flexible, accurate, proactive and have a healthy dose of responsibility.

  • You have a commercial and customer-oriented attitude.

  • You are an administrative and organizational individual with an eye for detail and you can keep an overview of various current affairs at the same time.

  • English languages skills required (advanced level) (French is nice to have).

  • You get along very well with Adobe (PDF), Excel, Word and possibly other O365 applications (Outlook, PowerPoint, etc.).

  • Dynamics 365 Business Central experience is a big plus.

  • A first experience or interest in (basic) accounting activities is a plus but certainly not a must.

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Additional Information

 

  • Hours per week: Full time

  • Permanent position

  • Start date: ASAP

  • Location: hybrid : remote + office Cluj-Napoca

 

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Do you want to apply for this job ? Let us know and send your CV to hello@akindra.ro

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